How to Hide or Unhide a Report in SQL Server Reporting Services (SSRS)

Security: You can hide sensitive reports from users who should not have access to them.
Interactivity: You can make reports more interactive by allowing users to toggle their visibility.
Conditional Display: Display different reports or report parts based on user preferences or data conditions.
Organization: Manage the clutter in the report manager by hiding reports that are not frequently used.

Let's go through the process of hiding and unhiding a report in SSRS.

Step 1: Access Report Manager

Open a web browser and navigate to your SSRS Report Manager URL.
Log in with the appropriate credentials.

Step 2: Locate the Report

In the Report Manager, navigate to the folder where your report is located.
Locate the report you want to hide or unhide.

Step 3: Hide the Report
Hover over the report you want to hide to reveal a dropdown menu on the right.

Click on the "Manage" option in the dropdown menu.

Click the "Apply" button to save your changes.

Step 4: Unhide the Report

If you want to unhide the report:

Follow the same steps from Step 2 and Step 3, but in the "Hidden" property, unselect.
Click the "Apply" button to save the changes.

Step 5: View the Changes

Return to your report folder in Report Manager.

You will now see the report's visibility has changed based on the settings you applied. Hidden reports might be grayed out or appear with a "Show" option.

Advanced: Using Parameters to Control Visibility

To provide dynamic control over report visibility, you can use parameters in SSRS. Here's how:

Create a Boolean parameter (e.g., "ShowReport") in your report.

Set the available values for this parameter to "True" and "False."

In the report's properties, under "Hidden," set the expression to something like: =NOT Parameters!ShowReport.Value.
When viewing the report, users can choose whether to show or hide it using the parameter.

Conclusion:

Hiding or unhiding reports in SSRS is a valuable feature for controlling report visibility, enhancing interactivity, and maintaining a well-organized report library. With the steps provided in this blog, you can easily manage the visibility of your reports to better suit your organization's needs.